Administrative Specialist

We are looking for a detail-oriented and responsible Administrative Specialist to support our compliance operations in Germany. We are looking for an organized and dependable Administrative Assistant to support our operations in Germany. The role focuses on correspondence management, document processing, record maintenance, and general administrative coordination.

Responsibilities

• Provide day-to-day administrative and document management support.
• Receive, review, organize, and archive correspondence from government authorities, business partners, and other external organizations.
• Identify important information, required actions, and deadlines, and forward documents to the appropriate team members
• Maintain accurate electronic and physical records.
• Update internal systems, trackers, and document status information.
• Assist with document preparation, internal coordination, and general office administration.
• Support the team with additional administrative tasks when required.

Qualifications

• Based in Germany and legally authorized to work in Germany.
• Native-level German proficiency, with strong written and verbal communication skills.
• Ability to independently understand and process formal and official correspondence.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational and time-management skills, with a high level of accuracy.
• A professional approach to confidential information.
• Previous experience in administration, office support, customer service, or document management is preferred.
• Experience handling government, tax, VAT, or EPR-related documents is an advantage.

Why Join Us

• Opportunity to build expertise in European environmental compliance and regulatory operations.
• Work with international teams and German compliance partners.
• Entry level freindly. We provide structured onboarding, professional training, and standardized workflows to help you quickly build expertise.