Administrative Manager

Job Responsibilities

• Daily office operation: key & safety patrol, workplace environment, office equipment & supplies, employee parking management.
• Mail‐parcel handling, liaise with local logistics such as DHL, track critical documents and update China HQ.
• On‐site formalities for German authorities & banks; travel within Germany / neighboring countries for document submission and tax‐office communication.
• Guest reception, meeting‐room booking, on‐site setup and catering arrangement.
• Collect & verify European office expenses, guide reimbursement, check auto‐debit bills, issue monthly admin cost reports, optimize procurement for cost saving.
• Employee support: internal‐event coordination; expat housing‐hunting & official‐address registration; cooperate with car‐rental vendors.
• On‐/off‐boarding admin: assign keys & work equipment for new‐hires; recover company assets & revoke access for leavers.
• Fixed‐asset stock‐taking & idle‐asset management; cross‐border asset collection & shipment from resigned staff in Germany and adjacent countries.
• Basic IT troubleshooting, coordinate local IT vendors, support device reset for departing employees.

Job Requirements

• Proficient English; Plus Mandarin or Germany is preferred.
• Admin / HR‐admin experience in multinational companies. Prefer familiarity with German local admin workflows; experience in Chinese‐funded overseas enterprises is a plus.
• Advanced MS Office; ERP/OA experience preferred; basic competence on expense audit & report writing; knowledge of German labor‐law, tax and commercial registration is bonus.